Dealing with the Coronavirus

RecyclingAKTIV & TiefbauLIVE, the demonstration trade fair for waste removal and recycling & road construction and civil engineering, will be the first exhibition in 2022 to combine the construction and recycling industries in a single event. This will enable direct communication between providers, customers and market peers.

At present, we are sticking to holding the trade fair double on the planned date of 5 - 7 May 2022 at the Karlsruhe Trade Fair Centre. We assume that the previous Corona Ordinance for Trade Fairs, as applied to the organisation of trade fairs in 2020, will remain in place in its basic orientation if it is reactivated. Against this background, we are basing all of the measures outlined below on the requirements that are anchored in the previous version of the Corona Ordinance for Trade Fairs Baden-Wuerttemberg, although this is currently still out of force (subject to change).

Please consider these as orientation guidelines for the present.

Of course, we are also there for you personally. Get in touch anytime!

Take care of yourself and stay safe!

Your RecyclingAKTIV and TiefbauLIVE team

Subject to changes / As of 21 April 2021

Britta Wirtz on the implementation of trade fairs in the current situation

Interview with Britta Wirtz - Current situation and background

General questions and answers

At present, we are sticking to holding the trade fair double on the planned date of 2 – 4 September 2021 at the Karlsruhe Trade Fair Centre.

It is already clear that we as organisers will not consider a modified trade fair concept for RecyclingAKTIV & TiefbauLIVE, e.g. reduced by the core characteristics for which this double trade fair stands – first and foremost: experiencing machine technology live. Perceiving this with all the senses – seeing, hearing and feeling – forms the DNA of this trade fair. Because only at RecyclingAKTIV & TiefbauLIVE can machines, equipment, plants and components from all areas of the reprocessing of valuable materials in waste removal and recycling as well as oad construction and civil engineering be evaluated in parallel in live demonstrations, close to practice and in direct comparison.

First of all, however, we will continue to follow our timetable in preparing for the trade fair, so that you and we are optimally positioned for the planned event in September!

Should it not be possible to hold the event in September due to various influencing factors, it will be considered in close consultation with the trade fair advisory board, consisting of representatives of the VDBUM, DA, bvse and VDMA associations, among others, whether a further postponement or cancellation of RecyclingAKTIV & TiefbauLIVE 2021 in its entirety will take place.

Should another postponement become apparent, it goes without saying that we will keep an eye on events that have already been scheduled and will endeavour to avoid any overlapping of dates or to position RecyclingAKTIV & TiefbauLIVE with a sufficient time gap.

The agreement between the Federal Government on 6 May 2020 states that the organisation of trade fairs is the responsibility of the individual Federal States. The so-called Corona Ordinance Trade Fairs issued by the Baden-Wuerttemberg (currently suspended) lays down concrete regulations for trade fair planning and implementation.

An essential pillar of the Corona Ordinance Trade Fairs (currently suspended) is the preparation of an individual protection and hygiene concept, which will be examined in detail by the responsible authorities. The health of all exhibitors, visitors, as well as service providers and employees, has top priority in all planning stages as well as in the implementation of RecyclingAKTIV & TiefbauLIVE!

We will, of course, keep you informed of our next steps via all the channels available to us, such as e-mail, website, social media (Xing, Facebook, YouTube) and, of course, personally on the phone, in order to be able to provide planning security with regard to the implementation of RecyclingAKTIV & TiefbauLIVE as quickly as possible.

Note: We assume that the previous Corona Ordinance Trade Fairs, as applied to the organisation of trade fairs in 2020, will remain in place in its basic orientation if it is reactivated. Against this background, we are basing all the measures outlined below on the requirements that are anchored in the previous version of the Corona Ordinance Trade Fairs, although this is currently still out of force (subject to change). Please consider these as orientation guidelines for the present.

To date, Karlsruhe Trade Fair Centre does not have such a requirement. As an organiser, Karlsruhe Trade Fair Centre would in principle be subject to such a requirement under the Corona Ordinance Baden-Wuerttemberg (currently suspended). This was not the case in the version of the the Corona Ordinance Trade Fairs that was last in force. There are also currently no indications that the regulation should be supplemented to include the detection of a negative PCR test.

In all expectation, there will be no parallelism between the Central Vaccination Centre and the RecyclingAKTIV & TiefbauLIVE trade fair in September 2021.

  • Generous layout planning: Extension of the main visitor aisle widths in the hall area to 5 metres and in the outdoor area to 8 metres
  • Modified entry system with separate passage gates for visitors and exhibitors as well as the anticipated use of wing doors instead of the regular revolving drum doors (reduction of contact areas) (depending on weather conditions, not possible in the event of rain)
  • Pre-registration of all participants online: to prevent queues in the entrance area and permanent monitoring of the number of people on the exhibition grounds
  • Punctual wayfinding system for visitor control and compliance with distance regulations
  • In forums and conference rooms, the minimum distance between participants is taken into account through generous layout planning
  • Good ventilation with fresh air supply in the hall area is ensured by modern ventilation systems, that are operated with the highest possible proportion of fresh air and the lowest possible proportion of recirculated air. In addition, the room air is increasingly replaced by fresh outside air, e.g. by opening the window panels in the action hall.
  • Upgrading the permanently installed trade fair furniture (counters, information desks) with e.g. plexiglas panels
  • Announcements also in the open air: sound reinforcement via sound technology at the special theme areas/construction building sites
  • Illustration of several decentralised gastronomic bases in the open-air areas
  • Additional provision of numerous disinfection facilities as well as increased cleaning cycles throughout the exhibition grounds (more information under "What cleaning measures are taken?")
  • Trained employees, so-called "Safe-Expo-Guides", ensure that the measures listed in the protection and hygiene concept are adhered to on site during set-up and dismantling as well as during the event itself. At the same time, they signal to all participants that compliance with the rules is taken seriously and are available to answer questions.

Depending on the infection situation

Should it be necessary to take a compulsory temperature in the entrance area as an additional measure, this can be ensured by appropriately trained personnel from the German Red Cross, which is available to Karlsruhe Trade Fair Centre.

The Karlsruhe Trade Fair Centre is in constant close contact with the health authorities. Recommendations and instructions from the authorities will be implemented as soon as they are available.

Increased cleaning and disinfection measures and intervals are carried out on the entire Karlsruhe Trade Fair Centre. This includes:

  • Regular cleaning cycles of all contact surfaces such as handrails, door handles, lifts incl. operating buttons, ATMs, exhibition management, information counters and cloakroom counters
  • Waste disposal: Every 30 minutes the waste containers are checked and, if necessary, emptied.
  • Hand hygiene: Sufficient disinfection stands and mobile hand basins are placed on the entire area occupied by RecyclingAKTIV & TiefbauLIVE (hall and outdoor area)
  • Sanitary facilities: The toilet facilities in the hall area or the mobile sanitary facilities in the open-air areas are cleaned frequently (at least every two hours) with sanitary cleaners containing surfactants and acids in accordance with the valid protection and hygiene regulations. These areas may only be used simultaneously by the number of people indicated on the doors. Personnel employed on site are instructed to ensure this.
  • Use of lifts: Lifts may only be used by one person at a time.

This information depends on the current infection situation and the associated regulations.

Depending on the currently incidence value, it is compulsory for persons over the age of six to wear a mouth-nose covering on the entire exhibition grounds.

If the infection situation at the time of the trade fair permits, the regulation can also be that a mouth-nose covering must only be worn during the stay in closed rooms of RecyclingAKTIV & TiefbauLIVE (hall area or in mobile hall structures such as pavilions or tents in the outdoor area).

This obligation does not exist:

1. if this is unreasonable for medical or other compelling reasons,

2. if it is ensured at the exhibition stands that the minimum distance of 1.5 metres can be maintained,

3. if catering services are used.

Please note: At this point in time, no statement can be made as to whether the currently valid extended mask obligation, which stipulates the wearing of a medical mask (OP mask or FFP2 or KN95/N95), will continue to apply at the time of the trade fair. According to the current legal situation, this regulation is limited to the period from 25 January to 18 April 2021. Facial visors, on the other hand, are not an equivalent protection and thus not an alternative to a mouth-nose covering!

The distance rules of the general Corona Ordinance of the state of Baden-Wuerttemberg are valid for RecyclingAKTIV & TiefbauLIVE and must be observed. If there are no suitable physical antiinfection devices available, it is recommended that a minimum distance of 1.5 metres to other people be maintained. In order to facilitate compliance with the distance regulations on site, the precautions outlined under the point "What measures does the safety and hygiene concept of RecyclingAKTIV & TiefbauLIVE include?" are taken.

In advance:

  • Provision of clearly structured leaflets of the protection and hygiene instructions to be observed at the exhibition stand for exhibitors and service partners of the exhibitors.
  • Visitors and exhibitors alike can obtain comprehensive information on the websites www.recycling-aktiv.com and www.tiefbaulive.com under the heading "Dealing with the Coronavirus".
  • Registered visitors will be informed of the rules and regulations again by means of a separate letter.

On site:

  • Suspensions from the ceiling, mirror stickers, posters as well as construction fence banners, covers and warning signs on barriers are placed on highly visible static surfaces and frequently frequented contact points, which clearly visualise the hygiene and distance rules to be observed on site with a friendly wording.
  • In addition to the two centrally located exhibition management offices, various information points will be staffed with trained personnel in the hall area along the visitor walkway towards the outdoor exhibition area and in the outdoor exhibition area at the highly frequented special theme areas and construction building sites.
  • In addition, a so-called "trouble counter" is part of the admission management. This will sound out visitors at the main entrance before the entrance of RecyclingAKTIV & TiefbauLIVE and will be put into operation for information and verification purposes.
  • The Safe-Expo-Guides will be permanently present on the exhibition area – for queries and to monitor compliance with safety and security precautions.
  • Digital screens (including LED wall and digital pillars) in the hall area will be equipped with short videos. In addition, regular information announcements are made with additional reference to the Safe-Expo-Guides in use on site.

According to the Corona Ordinance Trade Fairs in Baden-Wuerttemberg (currently suspended), the limitation of the number of persons is based on the spatial capacities and therefore the number of visitors present at the same time is calculated on the basis of the available exhibition space.

For the 92,000 m² of exhibition area at RecyclingAKTIV & TiefbauLIVE, applying the legal requirements (1 person per 7 m² of accessible exhibition area; corresponds to the last planning specification of Corona Ordinance Trade Fairs, currently suspended), this results in a maximum possible number of visitors of 13,142 per day, whereby persons of the organiser (Karlsruhe Trade Fair Centre incl. service providers) and the exhibitors (stand personnel incl. hostesses, service providers of the exhibitors) can be disregarded. This ratio refers only to the number of visitors present at the event.

For RecyclingAKTIV & TiefbauLIVE as a specialised trade fair, the expected number of visitors for the 2021 edition is 3,000 visitors per trade fair day. With 13,142 visitors possible according to Corona Ordinance Trade Fairs (currently suspended) and 3,000 visitors expected by the Karlsruhe Trade Fair Centre, it is clear that there will be no tension at RecyclingAKTIV & TiefbauLIVE 2021 with regard to exceeding the maximum number of visitors per day.

In the event of a possible tightening of the area and number of visitors within the Corona Ordinance Trade Fairs (currently suspended) to 1 visitor per 10 m² of accessible area, there could be 9,200 visitors on the site at any one time. This means that even then the expected number of visitors for 3 days of the trade fair can be easily accommodated on one day.

At the present time, with regard to the ticket system of RecyclingAKTIV & TiefbauLIVE 2021, we continue to assume that:

1. visitor tickets (in form of regularly purchased tickets as well as redeemed invitations to visit the trade fair free of charge) remain independent of the day of the event,

2. there will be no visitor time slots,

3. there will be no limit to the number of invitations to visit the trade fair free of charge per exhibitor.

The RecyclingAKTIV & TiefbauLIVE Online Ticket Shop will be available from 24 March 2021 at www.tiefbaulive.com/tickets and www.recycling-aktiv.com/tickets.

At this time you will also receive access to the Online Service Center, via which you can download and circulate invitation codes for a free visit to the fair (formerly guest tickets) for your customers.

NEW:

In this challenging year, we offer once all invitations for customers and business partners free of charge! Take the cost block for customer invitations (€ 5.00 per redeemed ticket) directly out of your trade fair budget and invite a wide range, even beyond your main target area, to the trade fair to your stand!

The Corona Ordinance Trade Fairs (currently suspended) does not currently impose any restrictions on individual exhibition areas as long as the minimum distance of 1.5 metres can be maintained. The trade fair management ensures with active guidance that all persons present on the grounds comply with this requirement at all times.

All trade fair participants have already registered in advance via online registration, i.e. using their visitor ticket, exhibitor pass or service partner pass, in order to obtain access authorisation. The registration is a requirement for access to and stay on the exhibition grounds.

  • Visitors can only obtain their tickets in advance and online via the ticket shops of RecyclingAKTIV & TiefbauLIVE. No tickets can be purchased on site.
  • Exhibitors will continue to receive exhibitor passes for the entire duration of the trade fair as well as for set-up and dismantling.

The tickets, exhibitor and service partner passes are mobile and allow contactless access.

The recording of all essential personal information upon admission is intended to ensure that any necessary tracking of Category 1 contact persons can be carried out in accordance with the specifications of the Robert Koch Institute. We also recommend using the Corona-Warn-App of the Federal Government.

Please note: Personal data is collected for the purpose of tracing infection chains in connection with the CO-VID19 pandemic. The data will be stored for four weeks from the date of the event. Afterwards they will be deleted or destroyed (does not concern general data processing).

The minimum distance of 1.5 metres also applies to the open-air demo formats of RecyclingAKTIV & TiefbauLIVE (construction building sites, special theme areas and the attachments arena). The following measures prevent people from gathering at frequented trade fair attractions:

  • Generously dimensioned areas around the construction building sites and special theme areas
  • Use of floor markings and barrier grids to mark "standing areas" within the visitor areas of the demo formats as well as selective construction of stands with seating arrangements
  • Information and warning signs are supplemented with announcements about the respective sound systems
  • Increase in personnel for the Safe-Expo-Guides shortly before and during the demonstration times of the demo formats

Even if the distance regulations are observed, there will still be enough seats for spectators to ensure that the demo formats and the exhibits presented there receive an appropriate number of visitors.

The use of grandstands is planned at the construction building site conduit construction as well as at the attachments arena. The installation of these stands does not affect the basic dimensions of the respective demonstration format.

In principle, the expansion of the demonstration formats in the outdoor exhibition area to six has resulted in a new location / basic dimensioning of individual model construction sites and action areas. The following overview graphic shows the positioning of the individual demonstration formats.

Finally, trade fair again - but we can only do it together!

Basically, the number of visitors can be influenced to a limited extent on both sides – by the trade fair organiser and the exhibitor. The Karlsruhe Trade Fair Centre pursues a targeted communication strategy, adapted in terms of content and focussed on counteracting the increasingly prevalent uncertainty that potential trade fair visitors carry with them, especially in times of Corona. In addition, it is also up to the exhibitor to actively invite his clientele to the event and to convey a sense of security to them in advance, e.g. by explaining the protective and security precautions that are implemented at the respective stand and generally on the exhibition grounds.

Due to the Corona pandemic, it can be assumed that the quality of the visitor clientele will increase.

No guarantee can be given that the targeted number of visitors will actually be reached.

Compensation payments are not a contractual object.

NEW: Invite your target group - we will pay the entrance fee. To give you the opportunity to finally exchange ideas directly with a large number of your customers again, we pave the way for you to do so. In this challenging year, we offer once all invitations for customers and business partners free of charge! Take the cost block for customer invitations (€ 5.00 per redeemed ticket) directly out of your trade fair budget and invite a wide range, even beyond your main target area, to the trade fair to your stand!

Entry from abroad is subject to the regulations of the Federal and State Governments. Due to the constant adjustments to these regulations, no valid statements can be made at this time regarding the measures required for inviting guests to RecyclingAKTIV & TiefbauLIVE in September 2021.

We would like to refer you to the following websites, which summarise information on entry regulations:

The catering areas of RecyclingAKTIV & TiefbauLIVE are expected to be operated by the contractual partner of Karlsruhe Trade Fair Centre, Gauls Catering GmbH & Co. KG. The design of the catering services is governed by the so-called "Gastronomy Guide", which was drawn up in accordance with the Corona Ordinance of the state of Baden-Wuerttemberg, the Corona Ordinance Trade Fairs (currently suspended) and the occupational health and safety standards for the catering industry, and will be adjusted accordingly in the event of updates.

Preview of the possible design of the catering for RecyclingAKTIV & TiefbauLIVE 2021:

  • Use of several decentralised catering areas in the outdoor area and atrium (1 x in the atrium, 1 x at the exhibition management in the outdoor area, 1 x at the special theme area wood & biomass and 1 x at the construction building sites conduit construction and special heavy construction). In the hall area, only the commissioning of a coffee-corner in the action hall followed.
  • Food is served exclusively by service personnel (no self-service counters), with main meals being prepared and served directly to the guest or offered in small sealed units. As far as possible, open containers and haptic elements such as salt and pepper dispensers are avoided.
  • The service personnel wear face masks and gloves throughout (also in the production facilities).
  • Gauls Catering GmbH & Co. KG also works according to the principles of the "HACCP system", which specifically addresses possible hazards and their solution processes in dealing with food. The implementation of and adherence to the HACCP system must be documented and presented during inspections by the health authorities.
  • In the catering areas, an active guidance system is used analogous to the overall event, as well as the equalisation through predetermined waiting areas.
  • It is not necessary to wear a mouth-to-nose protection when eating or sitting at tables in these areas. If a person is not at their seat in the guest area, for example on the way to the table, to the toilet or to the serving unit, a mouth-to-nose protector must be worn.
  • In the catering units there is an obligation to register (e.g. via a QR code on the table), pre-registration is not necessary.

If the "Exhibitors' Evening" planned for the Friday of the trade fair takes place, Karlsruhe Trade Fair Centre will examine the proportionality of the event at short notice on the basis of the current legal basis and will then either adapt the concept to the requirements applicable at the time of the event or possibly cancel it.

The first-aid service is always present at events organised by Karlsruhe Trade Fair Centre – from set-up to the entire duration of the trade fair to dismantling. The first-aid station is located at the main entrance West and can be reached permanently at the telephone number: +49 721 3720 5222.

Paramedics treat medical emergencies directly on site. If necessary they are supported by the public rescue service. In addition, a hygiene officer is on site.

When arriving and departing by public transport, the applicable rules for local public transport apply: In Germany, masks are currently mandatory in vehicles and at stops.

For those arriving by car, the exhibition centre has a parking concept with sufficient parking facilities.

Questions and answers around your visit of TiefbauLIVE

Every visitor must register before the event via the RecyclingAKTIV or TiefbauLIVE Online Ticket Shop. Either when purchasing a ticket or when redeeming an existing invitation to visit the trade fair free of charge. No tickets can be purchased on site. With the online registration (ticket purchase or redemption code) a full registration is made: This means that the essential personal data must be provided so that contact can be traced.

Thanks to the admission control system, information is always available on how many people are present on the exhibition grounds. This creates the basis for maintaining a minimum distance of 1.5 metres and ensures that contacts can be tracked.

We also recommend that you use the Corona-Warn-App of the German Government.

Please note: Personal data is collected for the purpose of tracing chains of infection in connection with the COVID19 pandemic. The data will be stored for four weeks from the date of the event. Afterwards they will be deleted or destroyed (does not concern general data processing).

From 24 March 2021, the RecyclingAKTIV & TiefbauLIVE Online Ticket Shop will be available at www.tiefbaulive.com/tickets and www.recycling-aktiv.com/tickets where you can purchase regular tickets..

At this time, you will also receive access to the Online Service Center, via which you can download and circulate invitation codes to visit the trade fair free of charge for your customers. These invitations to visit the fair free of charge (formerly guest tickets), which have already been issued to customers in advance, can then be redeemed in the Online Ticket Shop and tickets can be purchased regularly.

No digital formats are currently planned within the framework of RecyclingAKTIV & TiefbauLIVE.

Please observe the hygiene and safety rules described at the beginning of this document and applicable to RecyclingAKTIV & TiefbauLIVE. In addition, regular and thorough hand washing is recommended. Contact of hands with eyes, nose and mouth should be reduced as far as possible. Guidance systems and floor markings should be observed and large gatherings of people avoided.

Questions and answers regarding your exhibition stand:

There are no special requirements for the stand design. In principle, it must be ensured that all persons on the stand are given the opportunity to maintain the minimum distance of 1.5 metres to other persons. The exhibitor is also responsible for ensuring that the applicable hygiene and behaviour measures are implemented and adhered to on the own stand area.

The AUMA recommendations for action for exhibitors with regard to structural aspects of the exhibition stand as well as flying constructions such as mobile pavilions and tent structures in open-air exhibition areas are based on the basic requirements of the Karlsruhe Trade Fair Centre for stand construction concepts:

  • Planning of the exhibition stand including the visitor guidance, so that a minimum distance of 1.5 metres between people can be maintained.
  • Guaranteed ventilation of the exhibition stand through the most open construction possible.
  • In the case of two-storey exhibition stands (including those in the form of containers or vehicles in the open-air exhibition area), the basement must be designed to be as open as possible in order to ensure sufficient air exchange.
  • Internal circulation areas and stairs (platforms, two-storey stands, etc.) must be designed in such a way that visitors and staff can maintain the minimum distance as far as possible.
  • Meeting and recreation rooms should also be sufficiently large with open ceilings so that the minimum distance can be maintained and sufficient air exchange can be guaranteed. It is advisable to demarcate areas of the stand that are to be used for longer customer discussions, to define an individual total number of permitted persons in advance and to regulate this by means of a regulated entrance. Seating groups should be planned in such a way that the minimum distance can be maintained here as well.
  • For product presentations and show/action areas, extensive areas are to be provided for spectators on the respective stand area. An adequately dimensioned spectator area should ensure that the traffic routes on the main and side aisles are kept clear.
  • Physical contact points such as counters, tables and door handles should be planned as sparingly as possible and the use of smooth, easy-to-clean surfaces should be taken into account.
  • Use of hygienic protective walls, e.g. at information counters, if the minimum distance of 1.5 metres cannot be maintained.
  • Conference areas should be planned with sufficient dimensions and open ceilings to ensure sufficient air exchange.
  • Generous dimensioning of tables and seating so that the applicable minimum distance can be maintained, as well as reduction of the distances between tables and seat backs if screens such as partitions are used between the tables.
  • Sufficient disinfectant must be kept available at the stand for the exhibitor's employees and service providers. Furthermore, it is recommended that visitors also have the opportunity to disinfect their hands, e.g. by means of disinfectant dispensers (bookable via the Online Service Centre of RecyclingAKTIV & TiefbauLIVE).

The exhibitor service is happy to assist you with advice.

According to Corona Ordinance Trade Fairs (currently suspended), there is no legal basis for specifying this. AUMA's recommendation for action states that physical contact points at the exhibition stand, such as counters, tables and door handles, should be planned as sparingly as possible and that the use of surfaces which are easy to wipe should be planned.

In order to ensure regulated access to the stand and to support visitor guidance on the stand area, markings can be used in the direction of movement. In addition, it can be ensured that the minimum distance of 1.5 metres is maintained at all times on the stand area. General aisles may not be used as waiting areas.

The general, permanently installed trade fair furniture at Karlsruhe Trade Fair Centre, such as information desks and counters in the entrance area, will be fitted with plexiglas panels accordingly.

In principle, yes. In the case of product demonstrations in front of groups, care must be taken to ensure that visitors are able to keep their distance. For demonstrations on the stand, we recommend implementing the generally outlined structural measures for the stand area, as well as the practical possibility of working with, for example, "warning boards" attached to barriers or the construction of "niches" indicated by barriers. We recommend positioning the demonstration area on the stand area in such a way that a long "standing front" is available and an overflow onto the visitor aisle is possible.

No, this is not necessary. The basis for the protection of all persons involved in the exhibition is the hygiene and prevention concept of Karlsruhe Trade Fair Centre.

There is no need to calculate the maximum number of people allowed at a stand, as the general rules of distance and hygiene must be observed. The "7:1" rule as a requirement for a maximum number of visitors permitted per day must also be considered for the entire event area and does not apply to the stand space. Likewise, no fixed seating and standing room regulations must be observed at the stand space. Separate access restrictions (e.g. entrance or exit concept) are also not required.

However, the safety distance of at least 1.5 metres must be maintained and thus sufficient space must be provided for all persons on the stand to comply with the distance regulation. In the event of non-compliance at the stand spaced, e.g. during a sales talk lasting longer than 15 minutes, the persons present are obliged to register (see also the item "How is a visitor contact at the stand recorded?").

Please observe the basic regulations that apply to the entire fair (see question "Is there a mask obligation?").

A mask obligation is not applicable in these two cases:

  • at individual exhibition stands or at seating areas, if a distance of 1.5 metres can be maintained.
  • when consuming gastronomic services.

In both cases, registration of the guests present is mandatory. In principle, registration is compulsory in the case of direct communication at the stand:

  • WITHOUT mouth-to-nose cover
  • if the minimum distance of 1.5 metres is not observed
  • which lasts longer than 15 minutes

Exhibitors are responsible for compliance with official regulations and the applicable technical guidelines on the stand area and the related activities of stand personnel. When training staff, it is important to ensure that they are fully informed about the hygiene guidelines (minimum distance, mouth-to-nose protection, regular hand washing, no physical contact...).

Visitors who initially only want to look around the stand do not need to be registered separately. All they have to do is register for the trade fair by purchasing an online ticket or redeeming an invitation to visit the trade fair free of charge.

Please note:

As soon as there is a direct communication at the stand

  • WITHOUT mouth-to-nose cover,
  • where the distance is less than the minimum distance of 1.5 metres
  • or that lasts longer than 15 minutes,

the contact details and the presence of the contact person at the stand must be recorded separately by the exhibitor. It is sufficient here if one of the circumstances already applies.

This can either be done using a digital recording tool such as a QR code, which Karlsruhe Trade Fair Centre is happy to provide, or manually, e.g. by means of a list or business card. An overview of the various recording options is available to exhibitors in the Online Service Center (OSC) at an early stage.

The retention period of 4 weeks must be guaranteed and the attendance lists must be made available to the public health department on request. Karlsruhe Trade Fair Centre reserves the right to carry out random checks on attendance lists in order to comply with its duty of care as organiser and operator.

Depending on the regulations in force at the time of the fair, it may be necessary for visitors to register on the day of the trade fair.

All employees and service providers must be recorded by name by the exhibitor on a daily basis (including during assembly and dismantling). To ensure the traceability of possible chains of infection, it is currently still absolutely necessary to record the first and last name, address, date and period of presence as well as telephone number, regardless of set-up and dismantling times and the time of the event.

The retention period of 4 weeks must be guaranteed and the attendance lists must be made available to the public health department on request. Karlsruhe Trade Fair Centre reserves the right to carry out random checks of attendance lists in order to comply with its duty of care as organiser and operator. A sample of an attendance list will be available for download in the Online Service Center (OSC).

Counters, tables and also (machine) exhibits used on the stand should be disinfected regularly and at short intervals during the trade fair. It is also recommended that disinfection stands be placed all around the exhibits. In seating areas and at tables reserved for the consumption of food and beverages, disinfectant wiping should be carried out after every guest change. In addition, a daily basic disinfection should be carried out before the start of the fair or after the fair has ended.

In addition to the recommended daily basic disinfection of the exhibits before the start or after the fair closes, especially the areas "at eye level" of the customers, which are often used as contact surfaces, should be disinfected at regular intervals.

It is also recommended that disinfection stands be placed all around the exhibits. In seating areas and at tables where food and drinks are served, disinfectant wiping should be carried out after each change of guests. In addition, a daily basic disinfection should be carried out before the start of the fair or after it has closed.

In the case of product demonstrations in front of groups, care must be taken to ensure that it is possible for visitors to maintain the distances. For demonstrations on the stand, we recommend implementing the generally outlined structural measures for the stand area, as well as the possibility of working with "warning signs" attached to barriers or "niches" indicated with barriers. We recommend positioning the demonstration area on the stand area in such a way that a long "standing front" is available and an overflow onto the visitor aisle is possible.

It is recommended to use more digital offers instead of flyers and brochures. If possible, haptic advertising materials should be distributed by stand personnel from brochure stands that are not open to the public. Basically, care should be taken to ensure that brochures and give-aways cannot be touched by more than one person. The distribution or receipt of brochures and give-aways should therefore be as direct as possible. If this is only possible under certain circumstances, hands should be disinfected before or after viewing the article.

Disinfection dispensers will be set up at all important locations on the exhibition grounds. In addition, Karlsruhe Trade Fair Centre recommends that hand disinfectants also be available at exhibitors' stands – especially in the entrance area – to ensure safe hand hygiene for all participants.

From 24 March 2021, exhibitors will be able to use the Online Service Center of RecyclingAKTIV & TiefbauLIVE to book not only disinfectant dispensers and plexiglas panels, but also the service of daily stand disinfection.

The frequency of the cleaning intervals does not apply to the exhibitor and is therefore not carried out by Karlsruhe Trade Fair Centre on the stand areas. Accordingly, regular disinfection of the exhibition stands and the surfaces, storage surfaces, tables and demonstration products on them is recommended at the discretion of the exhibitor and depending on the number of visitors.

Furthermore, a contact person at the stand should be appointed as the person responsible for the observance of hygiene measures and should be permanently available as a contact person for the exhibition management.

From March 2021, exhibitors can book disinfectant dispensers and plexiglass letters as well as the service of a daily stand disinfection via the Online Service Center of Karlsruhe Trade Fair Centre.

The general regulations of the CoronaVO Baden-Wuerttemberg also apply as a supplement to the technical guidelines during the construction and dismantling phases. In concrete terms, the following points must be observed:

  • As far as possible, a minimum distance of 1.5 metres must be maintained between people during all work.
  • Irrespective of this, a mouth-and-nose cover must also be worn during assembly and dismantling.
  • Form small, fixed teams both during the activity and when travelling in vehicles, as well as during breaks.
  • Exhibitors and their contracted service providers are also obliged to keep separate daily records of their staff during assembly and dismantling.
  • All employees must be informed about SARS-CoV-2 occupational safety standards. It must be ensured that all employees have understood the instructions. This applies in particular to the distance and hygiene rules.

Catering at the exhibition stand is permitted. It is also permitted to provide catering at the stand itself – e.g. by stand personnel. The regulations for catering apply to all forms of catering. Further information can be found under the point "What rules apply to gastronomic offers on the premises?“.

In principle the following applies:

  • A minimum distance of 1.5 metres must be maintained.
  • It is recommended that food is only handed out in packaged form; portioned packaging is also required for sugar, salt, pepper, sauces, etc.
  • Open food and drinks may only be served by stand personnel (no self-service).
  • If staff members serve food or beverages at the stand, they should be instructed to observe the infection protection measures and receive appropriate training (distance regulation, avoidance of direct contact, additional cleaning intervals, etc.).
  • Please use either packed disposable cutlery or machine-washed reusable cutlery.
  • If stand catering is offered, the exhibitor must record the contact details and the presence of the contact persons present at the stand separately.

When planning a catering area with unpackaged food, we strongly recommend that a professional caterer be hired. This caterer must comply with all hygiene regulations. Here you can, for example, make direct contact with the contractual partner of Karlsruhe Trade Fair Centre, Gauls Catering GmbH & Co. KG, for advice and / or a quotation:

Gauls Catering GmbH & Co. KG | Contact person: Michael Kahl

Phone: +49 6131 906880

E-Mail: kahl@gauls-online.de

To date, Karlsruhe Trade Fair Centre does not have such a requirement. As an organiser, Karlsruhe Trade Fair Centre would in principle be subject to such a requirement under the Corona Ordinance Trade Fairs in Baden-Wuerrtemberg (currently out of force). This was not the case in the version of the Corona Ordinance Trade Fairs that was last in force. There are also no indications at present that the regulation would be supplemented by proof of a negative PCR test or a health certificate for these persons.

Yes, this is possible so far - as long as the products handed out are for one-time consumption in the sense of "to go" products.

We are currently examining with our contractual partner Gauls Catering GmbH & Co. KG the implementation of the following exclusive catering services for exhibitors:

  • Exhibitor lounge (symbolically: "canteen"):
    • Separate seating areas that exhibitors can book at short notice (ideally via app) to take advantage of the opportunity to have a meal in smaller groups spread out over the day (and depending on the frequency of conversations at the stand).
    • Payment options either directly on site by the respective "guest" or on a total invoice to the exhibitor afterwards (due to different "expense models", both variations are being considered).
    • Optionally, this variant could also be used for the exhibitor's key account customers (in the sense of a "network lounge") in order to be catered for in a Corona-compliant manner during indepth sales discussions.
  • Coupons for exhibitor employees and exhibitor customers:
    Employees and customers with whom a longer sales talk is not necessarily held in the addressed "network lounge" or at the exhibitor's own stand should be offered the option of a coupon that is issued via the exhibitor so that they can supply themselves independently at the permanently installed catering points at the fair.
  • After-work setting:
    The plan to reflect on the course of the trade fair day with a large number of people in a restaurant in the Karlsruhe area after the end of the trade fair may not yet be possible in September 2021. Against this background, Karlsruhe Trade Fair Centre is considering offering a gastronomic service on the first two days of the fair after it closes (and possibly on the day after the last set-up day) in a setting reserved specifically for exhibitors (the exhibitors' lounge may be used for this purpose, otherwise set-up in a vacant hall). This is in no way intended to have a festive character, nor is it intended to serve the purpose of a networking evening, but merely to provide the framework for a brief team bonding over a meal.

Coupons that can be used for the consumption of catering services on the exhibition grounds will be available for ordering in advance via the Online Service Center (OSC). The OSC will be available to all exhibitors from 24 March 2021 for ordering comprehensive services. The order form for "coupons" will be available here with a time delay. An information as soon as this is online will follow.

The invoice for the stand rent and ancillary costs (marketing package, service fee, AUMA fee) will be issued after receipt of the stand confirmation and information on the final placement, but not before June 2021 and is payable in full after the invoice has been issued. Any additional services used (stand construction, furniture, etc.) will be invoiced approx. 2 weeks after the event.

Registration for RecyclingAKTIV & TiefbauLIVE 2021 is initially free of charge. With the official admission to the trade fair, a legally valid contract is concluded between the exhibitor and Karlsruhe Trade Fair Centre. Participation can be cancelled free of charge up to two weeks after receipt of the official admission.

If an exhibitor cancels his participation independently without, for example, a postponement on the part of Karlsruhe Trade Fair Centre or an official cancellation, Karlsruhe Trade Fair Centre, as the organiser of RecyclingAKTIV & TiefbauLIVE, will invoice the stand rental fee and the services provided up to that point, in accordance with §8 of the IDFA-Guidelines (part of the Terms and Conditions for Participation).

Should it become apparent that it will not be possible to hold the event in September 2021, Karlsruhe Trade Fair Centrere reserves the right to postpone RecyclingAKTIV & TiefbauLIVE to a new date or cancel it completely in accordance with §10 of the Special Terms of Participation.

In the event of rescheduling, exhibitors have the option to:

A) have the existing registration rewritten to the new date or

B) withdraw from the contract concluded with Karlsruhe Trade Fair Centre within 2 weeks of notification of the new date (in accordance with §8 of the IDFA-Guidelines as part of the Terms and Conditions for Participation).

In cooperation and close coordination with the responsible regulatory authorities, we have developed protection and safety concepts that are applied at all events. This is what our SAFE EXPO seal stands for.

Especially now, in times of immense economic challenges, it is important for us to move even closer together with you. Once again, this shows that we are at your side as a reliable and flexible partner.

Your questions could not be answered?

Please do not hesitate to contact us.